Personal training software for small business: trainer seats, roster limits and price

Personal training software for small business: trainer seats compared

For a small team, PT Distinction adds trainers at no charge, while Trainerize Pro 30 includes up to 3 trainer seats at $79 a month, billed monthly, as read on October 30, 2026. The table sets six coaching platforms side by side on trainers, price and clients.

Trainerize trainer seats by plan

Trainerize lists trainer seats beside client seats on each plan. Per the plan data behind its pricing page, Pro 5 and Pro 15 include 1 trainer seat, Pro 30 to Pro 75 up to 3, Pro 100 and Pro 200 up to 5, and Studio Plus and Studio Max up to 6, each Studio plan for 1 location.

Grow lists unlimited trainers for its 2 clients, and Enterprise, for 5 or more locations, is contact sales. No price for an added trainer seat is stated. A team of three trainers with 30 clients fits Pro 30 at $79 a month, billed monthly. The same three trainers with 75 clients fit Pro 75 at $180, billed monthly, and a fourth trainer at 75 clients fits Pro 100, with up to 5 trainer seats, at $225.

Sharing programs and messages across a team

Trainerize's Copy To feature shares workouts and programs between clients, programs and trainers in a business without changing the originals. Group messages put clients and trainers in one thread, and groups hold up to 1000 members. Each account has one Account Owner, and other staff hold roles such as Admin, Manager or Shared Trainer. A client cannot be assigned to several trainers; the help center points to a group message instead.

When trainers count as seats

Kahunas counts each team member as a seat, the same as an active client, and the owner takes none. Its page lists Team seats from the 50 to 99 seat band, at $2.00 a seat a month, billed monthly.

Three trainers besides the owner and 30 clients make 33 seats, which price in the 25 to 49 band: 33 x $2.50 = $82.50 a month, billed monthly (our arithmetic). The band that lists Team seats starts at 50 seats: 50 x $2.00 = $100 a month, billed monthly (our arithmetic).

Who should pick which

• PT Distinction for a team that wants extra trainers at no charge: Pro is $59.90 a month, billed monthly, with 25 clients included. Trainerize vs PT Distinction prices both from 15 to 50 clients.
• Trainerize Studio Plus, $275 a month, billed monthly, for up to 6 trainer seats, a Studio branded app, every add-on and personalized onboarding. The Trainerize Studio plan page has the details.
• Kahunas for a team that wants every client and trainer billed at the same per-seat rate.
• HubFit Ultimate for team members, Zapier and API, at $119 a month, billed monthly.
• Exercise.com for running a whole fitness business, priced by quote.

Trainerize's pricing page says its 30-day trial takes unlimited clients with no credit card, reverts to the free plan (1 coaching client) when it ends, and leaves add-ons out, so a studio can load its roster into the trial before choosing Pro or Studio. Best personal training software compares the same apps by client count.