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Buying guide

Best personal training software: six options sorted by how each counts clients

Six personal training software options compared from vendor pages by how each counts clients, free entry, add-ons and fit for coaches with 15 to 100 clients.

Last materially reviewed 2026-10-30

Quick answerThe best personal training software depends on your client count, because vendors sell by different units: seat bands, finer client steps, a fee per extra client, per seat or a custom quote. This guide sorts six options by how each counts clients and says which fit 15, 30, 50 and 100 clients.
Trainerize is likely to fit when

✓ Independent coaches and small studios with about 30 to 100 coaching clients who want programs, nutrition, messaging and payments in one app

✓ Coaches whose roster mixes training clients with clients who only book or buy

✓ Studios that need integrations with a membership system on a Studio or Enterprise plan

✓ Coaches who want a branded app and can plan for the setup route

Important limitations

— Coaches with only a few clients who can start on a free plan

— Coaches who want one flat price per client with no add-ons

— Businesses that mainly need gym membership management

— Anyone who only needs a client-side login or app download

Best personal training software: the shortlist and how it was built

The shortlist is Trainerize, Everfit, PT Distinction, My PT Hub, Exercise.com and Kahunas. Everfit, PT Distinction, My PT Hub and Kahunas appear beside Trainerize in Google search suggestions, Exercise.com is added for studios, and every fact comes from the vendor's own pages read on October 30, 2026. TrueCoach is also searched beside Trainerize, so compare its live plans at your own client count too. The list is sorted by how each vendor counts clients, not ranked from best to worst, and amounts are left to each live page.

The guide leans toward coaches with 30 or more clients, where the choice of unit changes the bill most, and says plainly where a smaller coach should look elsewhere.

Criteria that decide the match: how each tool counts clients

  • Seat bands: Trainerize sells Pro seats of 5, 15, 30, 50, 75, 100 and 200.
  • Finer client steps: Everfit Pro runs from 5 to 300 clients in steps, and its Studio plan runs from 50 to 500.
  • Included clients plus a fee per extra client: PT Distinction includes 3, 25 or 50 clients by plan.
  • Per seat: Kahunas charges for each active client and team member, and the price per seat falls as the count rises.
  • Unlimited clients on a higher plan: My PT Hub's Premium plan lists unlimited clients.
  • Quote only: Exercise.com's pricing page asks you to get a quote.

The six options in plain terms

  • Trainerize: a free plan for 1 coaching client, Grow, Pro bands to 200 and Studio Plus from 500, with separate add-ons and a 30-day trial. Fits 30 to 200 clients and rosters with many Basic clients.
  • Everfit: a free Starter plan for up to 5 clients, Pro and Studio plans in many steps, and add-ons for automation, payments and meal plans. Fits coaches who want a larger free start and finer steps.
  • PT Distinction: three plans with 3, 25 and 50 included clients, every feature in every plan according to its FAQ, free extra trainers and a one-month trial.
  • My PT Hub: a Starter plan for 3 clients and a Premium plan with unlimited clients, plus add-ons such as a branded app and extra trainers, and a 30-day trial.
  • Exercise.com: a platform for whole fitness businesses with a branded app, booking and member management. It lists no public prices, so it suits studios more than solo coaches.
  • Kahunas: per-seat billing where features unlock as the seat count grows, and a 14-day trial.

Which option fits 15, 30, 50 and 100 clients

  • Around 15 clients: Trainerize Pro 15 covers 15, Everfit Pro has a 20-client step and PT Distinction includes 25 on its middle plan.
  • Around 30 clients: Trainerize Pro 30, Everfit's 35 step, PT Distinction's middle plan with a few extras and Kahunas at 30 seats.
  • Around 50 clients: Trainerize Pro 50, Everfit's 50 step on Pro or Studio, PT Distinction at 50 included and Kahunas at 50 seats.
  • Around 100 clients: Trainerize Pro 100, Everfit's 100 step, My PT Hub Premium, Kahunas at 100 seats and PT Distinction with extras. Ask Exercise.com for a quote.
  • Price each option at your own count with the add-ons you need, and note the date. Plans change.

When to skip a paid plan, and how to switch

  • Under 5 clients: start on a free plan. Trainerize allows 1 coaching client and Everfit allows 5.
  • Trade-off: all-in-one platforms bundle nutrition, payments and branding but add cost through add-ons. Simpler tools have bills that are easier to follow but may skip a feature you need.
  • Switching: ask the new vendor how it imports clients and programs before you cancel. Trainerize accepts client lists by CSV upload.
  • Labels: vendor counts, claims and rankings on these pages come from the vendors themselves and are marked that way. Confirm plan contents in a trial.

Next step

Start with how Trainerize builds its bill and Trainerize vs Everfit, then use the free plans and trials to test the one that fits your roster.

Source boundary

The evidence behind this buying guidance

This guide draws on Trainerize pricing page, Trainerize help center, Business add-on, Everfit pricing page, PT Distinction pricing page. Merchant-controlled records describe the provider’s own capabilities, terms or standards; they do not independently validate those claims. Other cited records provide additional context. A different publisher or a research, regulatory or certification label does not by itself establish independence, relevance or product validation.

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Related guides

Trainerize reviewTrainerize reviewed from the vendor's own pages: what its plans and add-ons cover, where the limits are and which coaches with 30 or more clients it fits.Trainerize pricingHow Trainerize plans, client seat bands, add-ons and a branded app fee build the bill for coaches with 15 to 100 clients, read from the vendor's pages.vs EverfitTrainerize and Everfit side by side from each vendor's pages: free plans, client bands, add-ons, branding and which fits coaches with 15 to 100 clients.How to use TrainerizeHow a coach sets up Trainerize: start the trial on the web, build a program, add clients, pick client types and set up payments last, from the help center.

Sources used for this page

These records support the facts and comparisons above. Merchant-controlled records are labelled so you can separate product claims from independent evidence.

  1. Trainerize pricing page — Merchant documentation · trainerize.com · Merchant-controlled · checked 2026-10-30
  2. Trainerize help center, Business add-on — Merchant documentation · help.trainerize.com · Merchant-controlled · checked 2026-10-30
  3. Everfit pricing page — Alternative provider · everfit.io · Publisher independence not verified · checked 2026-10-30
  4. PT Distinction pricing page — Alternative provider · ptdistinction.com · Publisher independence not verified · checked 2026-10-30
  5. My PT Hub pricing page — Alternative provider · mypthub.net · Publisher independence not verified · checked 2026-10-30
  6. Exercise.com pricing page — Alternative provider · exercise.com · Publisher independence not verified · checked 2026-10-30
  7. Kahunas pricing page — Alternative provider · kahunas.io · Publisher independence not verified · checked 2026-10-30